WAFA ATIKA WARSONO
BAHASA
INGGRIS BISNIS 1 / PB-022105
The heading contains the return address with the date on the last line.
Sometimes it is necessary to include a line before the date with a phone
number, fax number, or e-mail address. Often there is a line skipped between
the address and the date. It is not necessary to type a return address if you
are using stationery with the return address already imprinted, but you should
always use a date. Make sure the heading is on the left margin.
Letterhead
consists of:
•
Agency or agency logo
•
Name of agency or institution. Written in capital letters or uppercase.
•
Address, telephone number, fax and email agency or institution.
2. Date
The date is put at the top of the page for any business communication. Date is the part where we write the date when the letter was written. Date writing follows the date writing format in English in general, namely day-month-year. The example date of letter above is: “November 10, 1999.”
3. Letter Number
Official letters representing an organization, institution or company generally use certain numbers and codes. In general, a series of letter numbers consists of serial number, code, month and year of letter making. Sequential numbers use Arabic numerals, codes vary, months with Roman numerals and years written whole and can just written two numbers behind it. the placement of the letter number is adjusted to the form and the writing system, namely:
a.) It is placed on the left side of the paper for letters regarding
b.) Put under the title for a letter entitled
For the example of letter above is: "REF : MHI/KSL 10/90"
4. Recipient's Address
The address of the person receiving the correspondence includes formal name, street address, city, state and zip code. It is critical to double check the spelling of the person's name. A misspelled name is careless, unprofessional and can negatively impact the response to the letter. Be sure to skip a line after the heading and before the recipient's address, then skip another line after the inside address before the greeting.
5. Salutation
The salutation is the formal way of addressing the person. The salutation (or greeting) in a business letter is always formal. It often begins with "Dear (Person's name)". Once again, be sure to include the person's title if you know it (such as Ms., Mrs., Mr., or Dr). If you're unsure about the person's title, then just use their first name. For the exampe of letter above is: "Dear Sir,"
6. Body of the Letter
The body is the meat of your letter. For block and modified block letter formats, single space and left justify each paragraph. Be sure to leave a blank line between each paragraph, however, no matter the format. Be sure to also skip a line between the salutatiom and the body, as well as the body and the close. The body of the letter explains in detail all aspects of what is being communicated. This would include detail of the information being shared. As with other articles, a good letter consists of three important parts, namely the opening part, the core part, and the closing part.
a.) Opening Section
The opening section is useful as an introduction for the reader to immediately find out the main news that will be delivered through the letter. In the opening part, the core problem must be mentioned that will be submitted to the party in question.
b.) Core Section
The core part of the letter is the part that contains the main purpose of sending the letter. Except for the cover letter, the main purpose of sending the letter mentioned in the opening section is reaffirmed or further explained in the core section.
c.) Closing Section
The concluding oart is an affirmation, conclusion, hope, or thank you. As such, the concluding section indicates that the main description that you want to convery through the letter is complete. The concluding section should be brief, firm, and do not need to make small talk.
7. Complimentary Closing
The closing of the letter summarizes what the letter was about and any next steps or action items. This section gives the reader a heads up that the communication is coming to a close. The closing writing must be closed with a comma ','. Example: For formal (official) letters Sincerely, Yours sincerely, Yours faithfully, Thank you, or Best Regards.
8. Signature and Typed Name
Skip at least four lines after the close for your signature, and then type out the name to be signed. This often includes a middle initial, although it is not required. The signature should be in blue or black ink. If you have any enclosed documents, such as a resume, you can indicate this by typing "Enclosures" one line below the listing. Ypu also may include the name of each document.
2. Date
The date is put at the top of the page for any business communication. Date is the part where we write the date when the letter was written. Date writing follows the date writing format in English in general, namely day-month-year. The example date of letter above is: “November 10, 1999.”
3. Letter Number
Official letters representing an organization, institution or company generally use certain numbers and codes. In general, a series of letter numbers consists of serial number, code, month and year of letter making. Sequential numbers use Arabic numerals, codes vary, months with Roman numerals and years written whole and can just written two numbers behind it. the placement of the letter number is adjusted to the form and the writing system, namely:
a.) It is placed on the left side of the paper for letters regarding
b.) Put under the title for a letter entitled
For the example of letter above is: "REF : MHI/KSL 10/90"
4. Recipient's Address
The address of the person receiving the correspondence includes formal name, street address, city, state and zip code. It is critical to double check the spelling of the person's name. A misspelled name is careless, unprofessional and can negatively impact the response to the letter. Be sure to skip a line after the heading and before the recipient's address, then skip another line after the inside address before the greeting.
5. Salutation
The salutation is the formal way of addressing the person. The salutation (or greeting) in a business letter is always formal. It often begins with "Dear (Person's name)". Once again, be sure to include the person's title if you know it (such as Ms., Mrs., Mr., or Dr). If you're unsure about the person's title, then just use their first name. For the exampe of letter above is: "Dear Sir,"
6. Body of the Letter
The body is the meat of your letter. For block and modified block letter formats, single space and left justify each paragraph. Be sure to leave a blank line between each paragraph, however, no matter the format. Be sure to also skip a line between the salutatiom and the body, as well as the body and the close. The body of the letter explains in detail all aspects of what is being communicated. This would include detail of the information being shared. As with other articles, a good letter consists of three important parts, namely the opening part, the core part, and the closing part.
a.) Opening Section
The opening section is useful as an introduction for the reader to immediately find out the main news that will be delivered through the letter. In the opening part, the core problem must be mentioned that will be submitted to the party in question.
b.) Core Section
The core part of the letter is the part that contains the main purpose of sending the letter. Except for the cover letter, the main purpose of sending the letter mentioned in the opening section is reaffirmed or further explained in the core section.
c.) Closing Section
The concluding oart is an affirmation, conclusion, hope, or thank you. As such, the concluding section indicates that the main description that you want to convery through the letter is complete. The concluding section should be brief, firm, and do not need to make small talk.
7. Complimentary Closing
The closing of the letter summarizes what the letter was about and any next steps or action items. This section gives the reader a heads up that the communication is coming to a close. The closing writing must be closed with a comma ','. Example: For formal (official) letters Sincerely, Yours sincerely, Yours faithfully, Thank you, or Best Regards.
8. Signature and Typed Name
Skip at least four lines after the close for your signature, and then type out the name to be signed. This often includes a middle initial, although it is not required. The signature should be in blue or black ink. If you have any enclosed documents, such as a resume, you can indicate this by typing "Enclosures" one line below the listing. Ypu also may include the name of each document.
REFERENCE
